HR-Billing Administrator

Job Vacancy: HR & Billing Administrator
Company: Fabrixa
Location: Lviv, Ukraine
Type: Full-timeВ 

About Fabrixa
Fabrixa is a European on-demand textile production and technology company. We connect POD platforms, printers and brands to a single catalog, API and production network so they can easily sell and fulfill high-quality home textile and fashion/apparel products across multiple locations – with Fabrixa as their single partner. We’re in scale-up mode and looking for a hands-on HR & Billing Administrator who can support our growing team and keep our internal operations clean, compliant and well-organised. 

Your MissionВ 

You will be responsible for two core areas:В 

1. HR Administration / People Operations: making sure our people processes run smoothly.В 

2. Billing & Administrative Support: ensuring invoices, payments and records are accurate and up to date.В 

You’ll work closely with the founders and the commercial team and become a central point of structure and reliability inside Fabrixa. 

Key ResponsibilitiesВ 

HR Administration & HRM SupportВ 

? Maintain and update employee records, contracts and personal data.В 

? Prepare and manage employment contracts, NDAs and other HR-related documents.В 

? Support onboarding and offboarding: checklists, access rights, welcome documentation.В 

? Track and manage vacation/leave, working hours and basic HR metrics.В 

? Coordinate with external payroll providers/accountants where required.В 

? Assist in recruiting processes (posting vacancies, scheduling interviews, first contact with candidates).В 

? Help implement and maintain basic HR policies, procedures and templatesВ 

Billing & AdministrationВ 

? Prepare and send customer invoices based on contracts, price lists and usage/volumes.В 

? Monitor incoming payments and follow up on overdue invoices in a professional way.В 

? Maintain accurate records of invoices, payments and credit notes.В 

? Support monthly reconciliations and reporting for management and external accountants.В 

? Assist with supplier invoices: checking, registering and preparing for payment.В 

? Maintain a structured digital filing system for contracts, invoices and financial documents.В 

Internal Coordination & Process ImprovementВ 

? Work closely with founders and team leads to keep HR and billing data clean and consistent across tools.В 

? Identify gaps or inefficiencies in admin processes and propose improvements.В 

? Create and maintain simple process documentation and checklists for recurring tasks.В 

Required ProfileВ 

Experience & SkillsВ 

? 3+ years of experience in administrative roles, ideally combining HR admin and billing/finance admin.В 

? Experience working with or for an international company or software/tech/scale-up is a strong plus.В 

? Solid understanding of basic HR administration: contracts, records, leave tracking, onboarding.В 

? Experience with invoicing and billing (B 2B is a plus).В 

? Comfortable working with digital tools (Google Workspace/Office 365, HR systems, accounting tools, CRM).В 

? Very strong attention to detail and accuracy in documentation and numbers.В 

? Good written and spoken English; additional languages are a plus.В 

Personal CharacteristicsВ 

? Highly organised and structured; enjoys keeping things “clean and in order”. 

? Discreet and trustworthy with sensitive HR and financial information.В 

? Proactive and independent: you don’t wait to be told every step. 

? Hands-on, practical and solution-oriented; comfortable in a changing, growing environment.В 

? Communicative and approachable – people feel it’s easy to work with you. 

What We OfferВ 

? Work from our office in Lviv, Ukraine.В 

? Opportunity to grow with a European scale-up in a key internal position.В 

? Close collaboration with the founders and core team.В 

? A varied role that combines people, numbers and structure.В 

? Competitive compensation, with room to grow based on responsibilities and performance.В 

? An informal, entrepreneurial culture where your ideas and improvements are welcome.В